Group bookings


We are happy that our passenger numbers over recent years have gone from strength to strength and we are enjoying increasing numbers of bookings both from tour operators and private groups. 2022 is proving no exception. You may have a special anniversary in the near future or you may wish to plan a surprise party for a friend or relative. Or you may be part of an association which organises special days out. Whatever the reason, a day spent with the Gloucestershire Warwickshire Railway is always a great experience.


Therefore if you are planning a group booking this year we would strongly suggest, to avoid disappointment, contact our booking team as soon as possible. We will always do our best to accommodate your wishes; however on occasions we may have to offer alternative times or dates.  Train at Cheltenham


Parties of 10 or more passengers are eligible for discounted fares. When travelling by coach we offer concessionary travel to both coach drivers and tour guides. In addition, wherever possible your seating will be reserved allowing your party to sit together throughout your journey. Group booking discounts, concessionary travel and seat reservation are only available for pre-booked parties. 


As part of your day's visit to the railway, we can often provide refreshments either at the tea rooms situated at Winchcombe and Toddington Stations, or if you prefer, on the train itself while you are watching the countryside pass by. We pride ourselves that we are a volunteer run railway and as such all bookings for refreshments are subject to availability. Please also note that we will not be able to provide pre-booked on-train catering for groups at weekends or during the school summer holidays.


To make a group booking, please e-mail us at with your enquiry. We will deal with your enquiry during normal office hours and get back to you as soon as possible.


Group bookings are available for all days other than special event dates coloured gold in our 2022 timetable. For enquiries about visits on such dates, please email


Group rates are not available for evening events or lunchtime fish and chips specials.


If you are bringing a group of children or vulnerable adults to the Railway, you may wish to conduct a risk assessment prior to your visit. For your convenience, we have prepare a standard Risk Assessment form which will help you with this process. To download it, click here.


You can read our full terms and conditions for group bookings here.